Construction is a challenging business. Big or small, keeping track of the number of assets, their maintenance, the personnel, and work orders can become overwhelming. Even a small mistake in any of these can have a huge impact on the project.
For a construction firm, every project is a way to showcase your work and gain more customers. You do not want something as simple as the incorrect machinery maintenance ruining your reputation. Using cmms software can be the best decision you make for your business.
Wondering what is CMMS and how it can help your construction firm? Read on to find out!
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What is CMMS?
CMMS or Computerised Maintenance Management System is the software that you can use to improve and streamline the maintenance processes in the firm and optimize the utilization of resources such as machinery and personnel.
You can think of it as a database that stores all the information regarding your equipment and provides various other services by processing that information.
A CMMS will provide work order management, inventory of assets, labor management, inventory management, preventive maintenance, reporting, and auditing. All of these improve various processes in your organization.
The CMMS is widely used in many industries that deal with machinery and other physical infrastructure such as manufacturing, construction, transportation, power generation, oil and gas production, etc.
What are the Benefits of Using CMMS for a Construction Firm?
Every construction firm handles a large number of heavy equipment that form the core of the construction process. The cmms benefits for a construction firm are manifold. It can completely revamp your business and help it grow.
Reduce Equipment Downtime
When a machine needs maintenance or inspection, you will not be able to use it. The downtime of the equipment can bring many operations to a standstill, especially if you do not have a replacement for that particular machine.
Downtime is expensive in the construction business as it can increase the time it takes to complete the project and make you overshoot your budget.
CMMS encourages preventive maintenance and makes it easier to schedule the maintenance so that it doesn’t impact the ongoing project.
Preventive maintenance can also help you catch many of the issues early on. You can fix these issues before it leads to a major breakdown that requires a significant downtime to fix.
CMMS standardizes the maintenance process. All the maintenance will meet a prescribed standard thanks to digitally available checklists and workflows. When the optimal maintenance protocol is followed throughout the firm, you can be sure that it catches all issues while taking the minimum time.
In addition to this, CMMS also tracks the performance of various equipment. It facilitates scheduling the maintenance so that all the resources are used efficiently.
You can even use CMMS on smartphones. The workers and technicians can create work orders and lookup information for the equipment right on site. It eliminates unnecessary travel and increases process efficiency.
Many things need not go as planned in the construction business. You cannot always control the costs. However, CMMS lets you reduce the operational costs and increase your profit without impacting the quality of the work.
Since you have complete visibility of your inventory, you will be able to manage it better. There will not be any wasteful purchases that can eat into your profits.
Scheduled preventive maintenance that leads to a reduction in downtime also reduces the costs associated with the downtime. Another benefit of preventive maintenance is that it increases the lifespan of your machinery and makes them more energy efficient.
Automate and Streamline Processes
Manual scheduling is prone to errors and delays. Various tasks, such as scheduling shifts, maintenance, and audits, and ordering items when the stock is low, are perfect for automation.
These are repetitive tasks that are vital yet do not warrant human oversight. The CMMS automates all these tasks and frees up your personnel to concentrate on more pressing business matters.
CMMS also streamlines various business processes, especially work orders. It can offer complete transparency on the status of the work orders to all the concerned parties so that they can take the necessary actions.
Ensure Regulatory Compliance
Compliance is paramount in the construction business. With regular audits and multiple licenses to keep track of, there is a high chance that something will fall through the cracks without a system in place.
The audits also require extensive paperwork. CMMS can generate all the necessary reports tailored to satisfy the needs of the auditor. It can also track the status of various licenses and their renewal dates to ensure that you are never caught off-guard.
Since the penalty for non-compliance to various regulatory bodies is high in the construction business, the CMMS can become a lifesaver.
Increase Asset Visibility
When you have to handle a large number of assets, as commonly seen in the construction business, there is a good chance that tracking these assets can become complicated.
CMMS tracks all asset-related information in real-time. You can have all the information related to the asset, such as its purchase date, current location, maintenance history, efficiency, frequency of breakdowns, and much more.
All this information will guide you in making crucial decisions on the purchase of new equipment. Since most of the equipment and machinery for a construction firm does not come cheap, it is always better to learn from past mistakes and make an informed choice that will benefit your business.
Improve Workplace Safety Standards
Workplace safety is a major point of concern for construction firms. Construction work is a high-risk job. It is always the responsibility of the business owner to ensure that the workplace is as safe as it can be.
Proper maintenance and scheduling play a crucial role in ensuring workplace safety. With CMMS, you can do both of those in addition to making sure that you are also adhering to the environmental and health safety guidelines.
Construction firms handle multiple pieces of machinery that require regular upkeep to keep them functioning at their optimum level. CMMS software can make it easier to track and manage all your assets and inventory.
It eliminates inefficiencies and reduces costs. CMMS can also help you increase the lifespan of your equipment and remain compliant with all regulations. Every construction firm will be able to observe significant improvements in its business processes with CMMS.